'Kudler Fine Foods Computer Information System Essay\r'

'Kudler Fine Foods (KFF) is a California-based provider of a variety of high end foods, both local and from around the world, founded by Kathy Kudler in 1998. Since the col of the first muddle, Kudler has opened two more locations in the San Diego atomic number 18a; Del Mar in 2000 and Encinitas in 2003 (About, 2011). As a growing course, Kudler’s necessitate be constantly changing, especi altogethery in terms of the political party’s instruction technology and selective information dodges. This reputation lead discuss the needs of the high society in regards to business operations and account statement, as easily as discuss the specialisations and weaknesses of the carcasss currently in place. Based on the current technological opportunities, suggestions will be make to further improve these systems, and evaluate any threats that may displace these systems. Primary Findings\r\nBusiness and chronicle ineluctably Business Needs As a sell fellowship , Kudler Fine Foods needs to run as smoothly and efficiently as possible. Kathy Kudler budgeted over $50,000 for Smith Systems to fate apart and install the existing finance and accounting system, called sell Enterprise Management System (REMS). REMS provides an Point-of-Sale module, or POS module, to automate all retails cut-rate sales made, in detail. This system mechanically reports this information to the accounting modules, as well as manages all credit/debit fargon legal proceeding made in the stores. This helps to eliminate info entry errors by limiting the amount of entropy requiring manual input by employees ( invoice System Overview, 2011). Accounting Needs\r\nREMS also care fores the accounting needs of KFF, by providing applications for the general ledger, accounts payable, bank reconciliation, as clan management and accounting modules. one-on-onely of these modules is interconnected with the POS, which allows for direct transfer of data between modules (Acco unting System Overview, 2011). worldwide Ledger Module. The General Ledger module includes the chart of accounts, and transaction inside information transferred y the POS system. This data is employ to create the company’s budget and pecuniary reporting. Due to the electronic transfer of data from the POS to the general ledger, this module requires marginal manual data entry (Accounting System Overview, 2011).\r\nAccounts collectable Module. The AP module allows for the check disbursement portion of the business to be done electronically. This module holds vendor data, levy and freight data, and accepts data from other modules that directly affect purchasing (Accounting System Overview, 2011). Bank Reconciliation Module. information from the accounts payable, accounts receivable and bargain for arrangement modules are compiled automatically by the bank reconciliation module. This data is used in cash flow analysis for financial reporting (Accounting System Overview, 2011). As counterbalance Management and Accounting: There was no module created for this portion of the business. Kudler needs to develop an efficient and economical centering to line inventory and other assets, other than relying on the leasing company and spreadsheets (Accounting System Overview, 2011). Strengths and Weaknesses in the Current System\r\nStrengths The strength in the existing information system is that the modules that are installed reduce the manual data entry, thence eliminating unnecessary errors to the information, by allowing the modules to share information provided by the point-of sale machines. The POS system itself is a major benefit to the IT system as a integral, due to the number of transactions it is able to detail, catalog and parse to the interconnected modules.\r\nSecondly, the net income set up at each location supports 3-4 POS terminals, an inventory terminal and a server terminal. Each individual network, for each store is providing enough retention power for the needs of each location (Information Technology, 2011). Weaknesses\r\nAs previously discussed, the network setup has benefits on an individual store basis. However, the system as a whole is not sufficient in running a cohesive, multi location business. Kudler’s inventory systems are only separate from one another, which could cause a just issue in asset management in spite of appearance the company.\r\nA second weakness is the lack of insurance policy regarding security within the system. This could lead to vulnerability to an mesh attack for customer personal information and identicalness theft. Also, without back up procedures, there is no way for Kudler to go along data loss, should the network(s) fail. Recommendations\r\nBased on the information above, the recommendation for Kudler and KFF would be to first, establish a set of security policies and back up procedures, in rate to prevent hacking and data loss, respectively. In order to do so , Kudler would best benefit by reestablishing a workings relationship with Smith Systems. Smith would thusly set up and watch an offsite server that will helper all three KFF locations, and allow the company to merge the three separate inventory systems. The offsite server would then serve as a repository for all accounting, inventory and human resources related items. Doing so will cut down the potential staffing and duplication in the inventory system. Additionally this would reduce the number of servers required, and thus reduce the potential of IT related hardware issues. consequence\r\nTo conclude, Kudler Fine Foods uses and information system established by Smith Systems that sufficiently handles point-of-service retail sales receipts, and disburses the information to the appropriate accounting software modules. The modules receive the financial data from the sales to create financial reports, budgeting reports, and break accounts receivable and accounts payable. The sy stem also maintains ordering and purchase order data, however, it does not maintain a individual(a) inventory module, which could track the sales of these items after the goods are received in the individual stores.\r\nIn order for this to occur, Kudler needs to establish a solid set of security measures and procedures in the case of data loss. To address this, Smith Systems can be contracted to maintain an offsite server with security maintenance. This will help to prevent internet attacks by hackers searching for customer assignment and credit card information. Once these changes are in effect KFF should see an increase in dexterity in the current systems in use.\r\n'